Many people think of programs from individual manufacturers when recording screenshots. Snagit from TechSmith is my big favorite. Regular readers of our blog know the variety of images of program and web interfaces that help make text explanations easier to understand.
But for those who only need the simple possibility to integrate a screenshot into a Word document or to navigate to these guys an explanatory screenshot to the Outlook message, Microsoft offers a simple variant in the Office programs.
The US software company Microsoft has released a first version of its Office 2010 office software package and is competing against its rival Google with new online functions.
Office Package – Technical Preview Version
Numerous developers and companies can now test the new Office package in a technical preview version, the company announced in New Orleans (Louisiana). In a simplified version, the software can now be used as a web application on any computer or mobile phone.
With the help of a simplified web version, Word word processing, PowerPoint presentation software or Excel spreadsheets could be used from any device over the web, said Stephan Elop, head of business at Microsoft.
Documents can also be accessed on the road in a familiar software environment.
According to Elop, Microsoft is still achieving double-digit growth rates in the computer industry with its Office products, despite the effects of the financial crisis. Microsoft is countering Google’s ambitions with the leaner online versions. For some time now, the search engine specialist has been offering similar office applications for online use free of charge on the web.
Most recently, the company also announced its own web-based operating system, Chrome OS, which directly targets Microsoft’s Windows core business. Office 2010 is expected to be launched in the first half of next year. The software will in future only be available in five versions instead of eight.
Microsoft Office can be found on almost every PC – but Word, Excel and Co are rarely configured correctly. We show you where to place the right check marks and how to optimally adapt Word, Excel and Outlook.
Microsoft Office is not optimally configured if you have just installed it on your PC.
As soon as Word recognizes a term as an Internet or e-mail address, it is automatically converted into a blue underlined link. If you accidentally click on it with the mouse, the web browser starts and tries to establish an Internet connection. This takes a lot of time, but can be avoided.
The many autocorrections are also annoying.
Functions like automatic numbering and enumeration often hinder the writing flow and slow down the text input. But with an intervention in the document settings, you also clear away this block.
Office menu without arrows
So that you do not always have to click on the arrows to call the extensions in the old Office 2003, for example, a change in the Options menu to the menu view forces a clear work simplification. Elsewhere, keyboard shortcuts show you the direct way to the desired function.
For example, in Microsoft Excel, the key combination [Ctrl] and [#] alternately calls the formula level and value level. In Microsoft Office 2010, the Control key also helps you copy values. The photo show with the most important basic settings for Office shows you how this works and much more.
Shortcuts for Word and Excel
Practical and transferable to any Microsoft Office application are commands such as [Ctrl] and [S] for quickly saving a document. This ensures that no changes are lost. You do not need the mouse as an input device. If you want to undo a text entry, press the key combination [Ctrl] and [Z].
We have compiled an overview of all short commands for Word and Excel in a separate Office article. However, programs such as Internet Explorer and Firefox also support keyboard shortcuts, the meaning of which we will introduce to you in Key tricks for Windows.
Available since version 2010
Since Office 2010 the Microsoft-Suite supports the direct integration of screenshots. This function was continued in its unchanged form in the subsequent versions 2013 and 2016. It is very easy to use.
Recording of the full screen display
Everyone knows this simple form of capturing the entire screen content even when the PrintScreen key is pressed. Even today, Windows uses the Print key to transfer the entire screen content to the clipboard. To insert a screenshot into an Office document, the toolbar provides a simple command via the “Insert” tab. After the mouse click on the entry “Screenshot” (Drop-Down) all not minimized windows are offered for selection.
If the mouse is moved over the miniature images (mouse over), the program name (actually the name of the window) is displayed for easier selection. After clicking on the desired entry, the screenshot (the entire screen) is inserted at the cursor position in the Office document. Word, PowerPoint or Outlook take care of a suitable size change, which can still be changed in the program afterwards.
Recording a section
Rarely is the entire screen content of interest. On the contrary. Most of the time, the actually important contents – the desired statement of the illustration – are unnecessarily blurred and displayed too small. Freezing a screen section is almost as easy and gets the message to the point much better. The procedure is simple. All you have to do is make sure that the section to be recorded – i.e. the program with the desired information – is directly “behind” the respective Office program.